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French-speaking Project Assistant (Intern) (deadline: 06 Jan 2019)

This is an entry-level role to support Seefar’s Migration Program to implement projects on some of the most important issues of our times, including refugees, displaced people, human trafficking and modern slavery. This role will provide administrative support and coordination to project and program teams around the world. The ideal candidate will be a highly organised, efficient and autonomous individual with the capacity to work on multiple projects at a time, as well as fluent in French. You can live wherever you like and travel might be required. Please note this is an internship and is expected to go for six months.

Job Description

We are a social enterprise with a mission to work with vulnerable people to build a better future. We specialise in justice, migration and social inclusion. Our expertise is in strategic communications, counselling, consulting, monitoring and evaluation, and research. We work in East Asia, South Asia, the Middle East, East Africa, North Africa, the Sahel and Europe. For more information about us, please visit http://seefar.org/about-us. To get a sense of the services we specialise in at Seefar, please visit http://seefar.org/services.

Seefar’s Migration Program is one of two thematic programs (the other is Security and Justice). This means it works globally and cooperates with country programs and country teams. To get a sense of the projects the Migration Program delivers, please visit http://seefar.org/themes/migration/.

The Project Assistant role is a newly established role within the Migration Program, providing support to project and program teams, including on:

  • Financial processes
  • Research tasks
  • Project management
  • Meetings
  • Standard operating procedures
  • Scheduling and logistics

This role will require someone who is smart, intrinsically motivated, worldly, interested in hard challenges and highly flexible and efficient. The following are the primary responsibilities of the role, with estimated allocations of time and attention.

Deliver: Project and Program Support

Approximately 70% of your time and attention:

  • Assisting project teams to deliver projects smoothly, including by:
    • Scheduling project meetings, recording actions and decisions and circulating and tracking them.
    • Support recruitment of field teams, including managing their contracting.
    • Arranging travel and logistics for project teams.
    • Financial management, administration and reporting.
    • Support events management and organisation.
    • Regularly coordinate with Operations, Finance and HR teams on project updates.
    • Other tasks as directed.

Develop: Improvements to Program Management

Approximately 20% of your time and attention:

  • Leading the development and testing of new processes and systems for the program, as well as roll-out of new corporate processes.
  • Preparing analysis of financial and operational performance.

Direct: Global Management

Approximately 10% of your time and attention:

  • Representing and demonstrating the Enterprise’s values.
  • Cooperating with other areas of the Enterprise, including Corporate Services and other Enterprise’s program teams.   
  • Communicating substantive and administrative information that supports program management overall. For example, this would include assisting Corporate Services to implement new procedures and giving feedback on their quality and utility.

Working with Seefar

Current and former personnel have noted the points below as positive features of Seefar’s work environment and culture:

  • The Enterprise combines entrepreneurialism with a focus on social impact.
  • You work with highly diverse people and across a diversity of contexts.
  • There is a high level of trust that supports you to work autonomously.
  • The people in the Enterprise encourage innovation and experimentation.
  • Achieving results is prioritised over rigid structures and workflows.
  • You are never bored and always challenged.

Current and former personnel have noted the points below as negative features of Seefar’s work environment and culture:

  • Collaborating with geographically dispersed teams requires flexibility and patience.
  • Working remotely can make you feel isolated and so requires you to invest time in communication.
  • Travel schedules can sometimes be heavy.
  • A high-growth phase means problem-solving as the Enterprise’s systems evolve quickly.
  • It can be fast paced so you need to be productive and able to prioritise effectively.

An Excellent Candidate

For this role we are prioritising candidates that are smart, enthusiastic and focussed on supporting the delivery of projects to benefit some of the most vulnerable people in the world.

To excel in this role, you will start with at least an undergraduate degree in social sciences, law, finances, business administration or other. You will have at least 1 year of professional working experience, preferably in a similar role and will be fluent in English and French. You have the ability to write clearly and succinctly and can demonstrate excellent analytical skills. You are cultural sensitive, open-minded and patient. You have the ability to manage and prioritise your own workload autonomously and with limited supervision. You can organise and coordinate others in a positive and helpful way. You recognise the importance of feedback and will be motivated by an Enterprise performance framework focused on social impact.

To apply for this Role

On or before 6 January 2019, complete our online application form. Before you start, you should do the following:

  1. Confirm you meet these minimum requirements:
    1. An undergraduate degree in social sciences, law, finances, business administration or other.
    2. Excellent analytical skills.
    3. Complete fluency in oral and written English and French, including clear and succinct English writing skills.
    4. 1 year of professional working experience.
  2. Prepare a CV in Word or PDF format. You will upload this in our online application form.
  3. In Word or PDF format, prepare an introductory letter that includes only the points below. You will upload this in our online application form.
    1. 1-2 paragraphs with an example of how you analysed a problem to find a solution. What was the context? What was your role? How did you find a solution? What was the result?
    2. 1-2 paragraphs explaining your expectations for this role and your future career direction.