Purpose
The objective of this procurement via RfQ is to select the best suited provider to provide a Certified Financial Statement of a project funded by the European Commission (AMIF).
The auditor is required to carry out a compliance audit and issue a certified financial statement (a template of the certificate - CFS - is provided by the granting authority) for the expenses borne by Seefar Foundation in the framework of the project, “INFORMA - INformation, FORmation et Migration en Afrique de l’Ouest”, (AMIF Grant Agreement No. 101102211).
- Requirements
A detailed description of the service requested can be found in annex 1.
- Contact Details
During this procurement, you may address all correspondence and questions to the following contact, including your quotation.
Pratima Kollali: [email protected]
- Procurement timetable
| Date | Procurement and contracting process |
| 3 March 2025 | Invitation to submit quotations - Publication |
| 3-7 March 2025 | Q&A time window |
| 21 March 2025 | Deadline to submit offers |
| 21 - 28 March 2025 | Evaluation of offers |
| 31 March 2025 | Deadline for informing the selected bidder and expected contract award |
| 14 April 2025 | Expected contract start date |
| 14 May 2025 | Expected contract end date |
- Completing and submitting the offers
We will award the contract based on the Most Economically Advantageous Tender (MEAT) criterion.
To be eligible, the auditor must comply with Directive 2006/43/EC21 and is expected to carry out the work according to the highest professional standards to ensure that the financial statements comply with the provisions under the Agreement and that the costs declared are eligible.
Your proposal must consist of the following documents:
4.1 Technical Proposal (weighing 60% of the overall evaluation): it should include a track record of the bidder’s past relevant work, declaration of compliance with the Directive mentioned above,the expected timeline for the completion and submission of the deliverables mentioned in this RfQ.
4.2 Financial Proposal (weighing 40% of the overall evaluation):
The Financial Proposal must be a fixed and firm price expressed in euro for the provision of the services stated in the RfQ in their entirety.
Submitted rates and prices are deemed to include all costs, insurances, taxes, fees, expenses, liabilities, obligations, risk and other necessities for the performance of the service detailed in annex 1.
Proposal rates and prices shall mention the Value Added Tax to ensure a fair comparison of prices.
Annex 1 - Requirements
Background Information
- Project subject to this audit: INFORMA - INformation, FORmation et Migration en Afrique de l’Ouest, (AMIF Grant Agreement No. 101102211).
- Contracting Authority: the donor, European Commission’s programme, AMIF - Asylum, Migration and Integration Fund.
- Grant Agreement: the contract between Seefar Foundation and AMIF, the granting authority, which regulates the Pathways project.
- Grant information:
- Funding programme: Asylum, Migration and Integration Fund (AMIF)
- Coordinator: Cospe - Cooperazione Per Lo Sviluppo Dei Paesi Emergenti Onlus (Cospe), Pic 939779942, Established In Via Slataper 10, Firenze 50134, Italy,
- Other beneficiaries:
- Groupe De Recherche Et De Réalisations Pour Le Développement Rural (Grdr), Pic 939845320, Established In 26b Rue Kleber, Montreuil 93100, France,
- 3. Seefar Foundation (Seefar), Pic 906826714, Established In Louisalaan 54, Elsene 1050, Belgium,
- 4. Fundacio Proa (Pro-Activa Open Arms) (Open Arms), Pic 889626965, Established In Calle Rector 95, Badalona 08912, Spain,
- 5. Fédération Internationale Des Journalistes Aisbl (Fij), Pic 902852139, Established In Rue De La Loi 155 Centre International De Presse Résidence Palace Bloc C, Bruxelles 1040, Belgium,
- 6. Associazione Carta Di Roma (Carta Di Roma), Pic 915840633, Established In Corso Vittorio Emanuele Ii 349, Roma 00186, Italy,
- Project duration: 24 months (1 May 2023 - 30 April 2025)
- Seefar’s eligible costs: EUR 305 763.20
- Funding rate: 90%
- Seefar’s grant amount: EUR 275 186.88
- CFS: Certificate on the Financial Statement (template here)
Purpose and Objectives of the Audit
The purpose of the audit on which the Certificate on the Financial Statement (CFS) is based is to give the granting authority reasonable assurance that costs declared as eligible costs under the grant (INFORMA - No. 101102211) are being claimed by Seefar in accordance with the relevant legal and financial provisions of the Grant Agreement.
The compulsory model for the CFS is provided by the granting authority and is displayed in the annex document at this link.
The objective of this expenditure verification is for the Auditor to carry out specific procedures listed in the granting authority’s guidelines (link here) and to submit to the Contracting Authority a report of factual findings with regard to the specific verification procedures performed.
The Auditor plans the work so that an effective expenditure verification can be performed. The Auditor performs the procedures and applies the guidelines listed in the introduction to the CFS template (link here). The evidence to be used for performing the procedures is all financial and non-financial information which makes it possible to examine the expenditure claimed by Seefar in the Financial Report.
The report on this expenditure verification should describe the purpose, the agreed-upon procedures and the factual findings of the engagement in sufficient detail to enable Seefar and the Contracting Authority to understand the nature and extent of the procedures performed by the Auditor and the factual findings reported by the Auditor.
For the details on the Audit methodology and expected results, and the general and specific eligibility rules, see the points 2,3 and 4 in the guidelines document (link here).