Purpose
The objective of this procurement via RfQ is to select the best suited provider to provide a Certified Financial Statement of a project funded by the European Commission (AMIF).
The auditor is required to carry out a compliance audit and issue a certified financial statement (a template of the certificate - CFS - is provided by the granting authority) for the expenses borne by Seefar Foundation in the framework of the project, “LACE - Learning, Awareness and Counselling for Empowerment in the Central Mediterranean Migration Route”, (AMIF Grant Agreement No. 101102234).
1. Requirements
A detailed description of the service requested can be found in annex 1.
2. Contact Details
During this procurement, you may address all correspondence and questions to the following contact, including your quotation.
Pratima Kollali: [email protected]
3. Procurement timetable
| Date | Procurement and contracting process |
| 17 February 2025 | Invitation to submit quotations - Publication |
| 17-21 February 2025 | Q&A time window |
| 7 March 2025 | Deadline to submit offers |
| 7 - 17 March 2025 | Evaluation of offers |
| 18 March 2025 | Deadline for informing the selected bidder and expected contract award |
| 1 April 2025 | Expected contract start date |
| 30 April 2025 | Expected contract end date |
4. Completing and submitting the offers
We will award the contract based on the Most Economically Advantageous Tender (MEAT) criterion.
To be eligible, the auditor must comply with Directive 2006/43/EC21 and is expected to carry out the work according to the highest professional standards to ensure that the financial statements comply with the provisions under the Agreement and that the costs declared are eligible.
Your proposal must consist of the following documents:
4.1 Technical Proposal (weighing 60% of the overall evaluation): it should include a track record of the bidder’s past relevant work, declaration of compliance with the Directive mentioned above,the expected timeline for the completion and submission of the deliverables mentioned in this RfQ.
4.2 Financial Proposal (weighing 40% of the overall evaluation):
The Financial Proposal must be a fixed and firm price expressed in euro for the provision of the services stated in the RfQ in their entirety.
Submitted rates and prices are deemed to include all costs, insurances, taxes, fees, expenses, liabilities, obligations, risk and other necessities for the performance of the service detailed in annex 1.
Proposal rates and prices shall mention the Value Added Tax to ensure a fair comparison of prices.
Annex 1 - Requirements
Background information
- LACE - Learning, Awareness and Counselling for Empowerment in the Central Mediterranean Migration Route”: Project subject to this audit.
- Contracting Authority: the donor, European Commission’s programme, AMIF - Asylum, Migration and Integration Fund.
- Grant Agreement: the contract between Seefar Foundation and AMIF, the granting authority, which regulates the project LACE.
- Grant information:
- Funding programme: Asylum, Migration and Integration Fund (AMIF)
- Coordinator: SEEFAR FOUNDATION (Seefar)
- Other beneficiaries:
- DRC Greece (terminated in October 2024)
- PONTES
- Project duration: 24 months (1 May 2023 to 30 April 2025)
- Seefar’s eligible costs: EUR 1,244,108.26
- Funding rate: 90%
- Seefar’s grant amount: EUR 1,119,697.43
- CFS: Certificate on the Financial Statement (template here)
Purpose and Objectives of the audit
The purpose of the audit on which the Certificate on the Financial Statement (CFS) is based is to give the granting authority reasonable assurance that costs declared as eligible costs under the grant (LACE Project 101102234) are being claimed by Seefar in accordance with the relevant legal and financial provisions of the Grant Agreement.
The compulsory model for the CFS is provided by the granting authority and is displayed in the annex document at this link.
The objective of this expenditure verification is for the Auditor to carry out specific procedures listed in the granting authority’s guidelines (link here) and to submit to the Contracting Authority a report of factual findings with regard to the specific verification procedures performed.
The Auditor plans the work so that an effective expenditure verification can be performed. The Auditor performs the procedures and applies the guidelines listed in the introduction to the CFS template (link here). The evidence to be used for performing the procedures is all financial and non-financial information which makes it possible to examine the expenditure claimed by Seefar in the Financial Report.
The report on this expenditure verification should describe the purpose, the agreed-upon procedures and the factual findings of the engagement in sufficient detail to enable Seefar and the Contracting Authority to understand the nature and extent of the procedures performed by the Auditor and the factual findings reported by the Auditor.
For the details on the Audit methodology and expected results, and the general and specific eligibility rules, see the points 2,3 and 4 in the guidelines document (link here).